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Time and Expense Management

Properly pay employees, partners and contractors and ensure accurate client billing. Simplify the time and expense entry process with mobile entry and approvals from any device with a browser or the native mobile app – anytime, anywhere.

How Time and Expense Management can work for you

Automate time tracking and management, and engage a robust approval process for accuracy and control. Time and Expense Management integrates tightly with Projects, Accounts Payable, and with Accounts Receivable for proper billing. Bill labor and materials according to customer, type of work being performed, or specific contract.

Key Benefits of Time and Expense Management for your Company

  • Expense Claim Processing

    Employees submit expense claims, attaching scanned receipts and supporting documents through mobile devices. Claims follow a predefined approval process. Acumatica creates a bill in Accounts Payable for reimbursement and a customer invoice for approved, billable items.

  • Time Tracking for Customers, Contracts, and Projects

    Employee time reports and tracked expenses are automatically assigned for approval. On approval, time cards can generate a customer invoice and update contract status.

  • Mobile entry is simple and convenient

    Employees and contractors can enter time and expenses on any Apple or Android device using the Acumatica Mobile App and attach photos of receipts. Workflow routes completed reports for approvals on managers’ mobile device.

View Data Sheet

Important Features of Time and Expense Management

  • T&E Reporting anywhere

    Improve accuracy and timeliness of time and expense reporting. Enable easy and convenient reporting anytime, anywhere on any browser or through the app.

    Timesheets entry

    Link timesheets to specific projects and budgets.

  • Accurate labor assignment

    Acumatica ERP supports labor accounting through the predefined assignment of labor hours to specific projects and tasks within projects.


    Associate time to a project task with a specified approver and workflow will coordinate the approval process for release to billing. Approved activities are posted to specific customers, cases, contracts, or projects and generate corresponding project transactions or customer invoices.

  • Audit Trail

    The Time and Expenses application provides a complete audit trail of all transactions. Corrections must be made through adjusting entries. The system tracks the ID of the user who entered the transaction or adjustment.