General Ledger Software General Ledger Software

Bring your financial information together in Acumatica’s General Ledger (GL) module. Fully integrated with the rest of the Acumatica system, GL gives instant access to mission-critical financial data with comprehensive and flexible reporting and analysis.

How General Ledger Software can work for you

General Ledger maintains the charts of accounts, controls financial periods, ledgers, allocations, and more. GL is integrated with other modules, giving instant access to timely and accurate financial data.

Key Benefits of General Ledger Software for your Company

  • Flexible GL Account and Sub-Account Structure

    Define the structure of your General Ledger accounts and sub-accounts. Organize your reporting and analysis configuration by defining segments, segment lengths, and segment values.

  • Reporting from multiple dimensions

    Different views of the data, or dimensions, are created by using Acumatica subaccounts. With Acumatica subaccounts, nearly unlimited reporting dimensions are available to slice financial reports by product, department, or any user defined segment. Consolidated and summarized data can be displayed in the monthly, yearly, and quarterly views.

  • Account and Sub-Account Security

    Control roles and access permissions by account and sub-accounts to protect sensitive data and improve accuracy. Limit “on-the-fly” sub-account entry to specific sub-accounts based on pre-defined combinations of segment values.

  • GL Consolidation

    Combine data from multiple entities for consolidated reporting and analysis, different currencies or different account structures notwithstanding. Adjustments for minority interests, inter-company transfers, and other transactions are preserved to avoid duplication.

  • View Data Sheet

Important Features of General Ledger ERP Software

  • Advanced Financial Reporting

    Design financial statements using sub account segment structure and configured hierarchy. Publish reports on the web or distribute in Excel or PDF formats.

    Flexible Configuration of Financial Periods

    Define monthly, bi-monthly, annual, or custom financial periods. Keep periods open as long as required to complete data entry and reconciliation. Automatic assignment of reporting period based on transaction date can be overridden – system warns of potential mis-entry.

    Multiple Currencies Support

    Enter GL transactions in different currencies with multiple currency support activated. Maintain balances in the base currency and the foreign currency. See Currency Management for more information.

    GL Accounts Budgeting and Budget Approval

    Maintain an unlimited number of budget scenarios e.g., optimistic, pessimistic, expected. Grant access rights for team members to provide input without viewing salaries or information from other subsidiaries. Approved budgets can be used in comparative statements and analysis reports.

  • On-The-Fly Sub-Account Entry

    Add new combinations of valid subaccount segments on-the-fly during data entry. This feature allows efficient on-going maintenance of a complex reporting structure.

    Automatic Allocation of GL Balances

    Distribute GL account balances over multiple accounts and sub-accounts based on predefined allocation rules based on percentages, quantities, statistical data, or proportional to other account balances. Create and run multiple subsequent allocation templates.

    Drill Down to Original Documents

    Gain immediate access to GL balances with a complete array of inquiry screens and reports. Drill down to the originating document from any inquiry screen or report, even if the transaction was created in another module.

    Reversing and Auto-Reversing Entries

    Reverse GL transactions with one click. Automatically generate reversing entries in the next financial period during the post procedure or when the financial period closes.

  • Recurring Transactions

    Create recurring transactions based on specific schedules and time periods. Design templates with expiration dates, execution limits, and custom execution schedules.

    Audit Trails

    Maintain a complete audit trail of all journal transactions. Entries cannot be deleted. Corrections require adjusting entries. The system tracks the ID of the user who entered the transaction. Notes and supporting electronic documents can be attached directly to transactions.

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