Comparing Acumatica vs Microsoft Dynamics GP

Microsoft Dynamics GP (formerly Great Plains) is a mid-market ERP product that integrates financial management, eCommerce, manufacturing, distribution, and CRM.

Some of Dynamics GP’s strengths are:

  • Highly customizable and flexible
  • Strong third-party software support
  • Support for multiple vertical industries

Acumatica boasts the same strengths and performs many of the same functions. But we believe Acumatica is a superior product than Dynamics GP, because Acumatica was designed from the start to be accessible through the cloud using current technology. This means Acumatica can offer more features and functions than Dynamics GP and at a lower long term price.

Take a look at how Acumatica compares with Dynamics GP:

Functionality Acumatica Microsoft Dynamics GP
True cloud (built for cloud)
Full function ERP
Full relational database export
Customization using industry standard tools
Upgrade on your schedule
Flexible licensing options (subscription and perpetual)
Multiple deployment options (cloud, on premise, hybrid)
Scale as you grow
Lower Total Cost of Ownership (TCO)

Significant differentiators between Acumatica and Dynamics GP

True cloud: “True cloud” means all functionality is accessible through the internet using a standard browser without the need for additional software installation on the user’s device or additional software licensing. Acumatica works on premise or in the cloud without additional equipment or software. Dynamics GP is a traditional client-server product and was NOT built for the cloud. GP can be HOSTED on a remote server, but requires Microsoft SharePoint as a front-end.

Customizations using industry standard tools: Both products are highly configurable, but Acumatica is built using industry standard C# and .NET. Dynamics GP uses a proprietary development language, making customizations more difficult and expensive.

Multiple deployment options (cloud, on premise, hybrid): Technically, both products support cloud, on premise, and hybrid configurations. However, Acumatica supports all three deployment options natively using a web browser to access the system. Dynamics GP, on the other hand, requires SharePoint as a front-end to enable a cloud configuration. In addition, SharePoint requires user licensing, increasing TCO.

Scale as you grow: When choosing an ERP solution, you must consider your future requirements, not just your company’s current needs. Both products allow you to scale resources to support a growing company, but because Acumatica only charges by the by computing power required and not by users, you can scale your equipment as you grow, allowing an unlimited number of users to access the system regardless of function. Dynamics GP, on the other hand, incurs greater costs as your company grows and more employees, customers, and suppliers need access to the system. Be aware of these costs and consider them in your final evaluation.

TCO: Acumatica charges by computing power used, not by user. Dynamics GP charges per user, and these costs increase as your company grows. Dynamics GP requires a license for SQL Server to run, where Acumatica can work not only with SQL Server, but also with less expensive databases, such as MySQL. Moreover, Acumatica works natively in the cloud, but Dynamics GP requires a separate license for SharePoint for it to work in the cloud.

About Dynamics GP

Microsoft Dynamics GP is an ERP product built using a much older system architecture, which becomes an issue in scenarios designed for the latest technologies, including cloud deployment options, customizations using current development tools, and integration with CRM.

But there are other drawbacks, for example:

  • Dynamics GP still uses the same proprietary programming language (Dexterity) that it used back in 1992.
  • Dynamics GP still uses the same client-server architecture, and requires Microsoft SharePoint to move it to the cloud.
  • Integration between Dynamics GP and Dynamics CRM (or any other CRM product) requires the use of separate databases.

Acumatica offers a completely integrated ERP and CRM solution for the price of system resources, whether deployed on premise or in the cloud. And with Acumatica, you enjoy unlimited users. If you are looking for the best price/value, performance, functionality, and ease of use of any ERP product available for small- and medium-sized businesses, then make sure you consider Acumatica.

In the end, the ERP solution you choose will be an integral part of your company for several years. We encourage you to perform due diligence when considering the purchase of any ERP system, not just ours. Ask questions. Look seriously at your business requirements over the next three to five years. Sure, we want you to choose Acumatica, but, more importantly, we want to make sure you get the ERP system that is right for your company now and in the future.