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Guardian SealTech streamlines operations, boosts productivity with Acumatica

Guardian SealTech provides preventative and corrective services to oil and gas companies in the United States and Canada. As the company grew through acquisitions, disparate systems became difficult to manage, making it increasingly difficult to meet business goals.

About Guardian SealTech

Location: Headquartered in Houston, TX, with locations in U.S. and Canada.

industry: Services

Application Replaced: Microsoft Dynamics GP

Website: http://www.seal-tech.com/

Key results

  • Increased visibility into financial performance across business units
  • Empowered area managers, giving them better insight and control over business unit financial performance
  • Recouped lost revenues and improved profitability
  • Streamlined and improved company processes such as invoicing and time card entry and approval
  • Process automation and data consolidation reduced data duplication and time-consuming data entry
  • Boosted mobile workforce productivity

Challenges

Guardian SealTech had five key priorities:

  • Automate processes through use of single points of data entry
  • Capture all related costs to jobs in an automated way
  • Enable increased business focus to drive revenue and profitability
  • Extend communications to all employees (mobility, email, intranet)
  • Include managed service solutions to gain efficiencies and drive adoption

From Day One we saw how valuable Acumatica was–from tracking expenses to getting invoices approved to running reports that showed where people were working, who was being underutilized, and how we could reallocate people to where they were needed.
Francisco Callegari, CIO at Guardian SealTech

Francisco Callegari
CIO

Solution

The team identified three vendors and worked with each to map Guardian SealTech’s requirements into their solutions. Each solution was rated on predefined criteria, and total costs and implementation timelines were analyzed.

SealTech wasn’t happy using Microsoft Dynamics Great Plains because functionality and integration were lacking. “Dynamics SL has great functionality, but it was too expensive,” says CIO Francisco Callegari. “We were also looking for a cloud solution, and their offering isn’t really end-to-end cloud—it’s more bits and pieces.”

Several other products were expensive because they charged per user. “Purchasing licenses for 560 users would be cost-prohibitive, especially if you want a scalable solution to support business growth,” Callegari says.

Moving the business to the cloud requires a sophisticated ERP system that provides functionality, ease of use, performance, security, scalability, and lower total cost of ownership to handle a business effectively for the short and long term, Callegari says. “In all these categories, Acumatica won hands down. Acumatica was by far the most robust Cloud ERP offering. It offers more functionality, better prices and more value to users.”

Guardian SealTech chose to implement Acumatica in May 2015, and with the help of ROC Solutions, an Acumatica partner based in the Dallas / Ft. Worth area, went live in October 2015.

Benefits

Acumatica immediately provided huge benefits, Callegari says. Most importantly, it gave managers and field supervisors a fully integrated system to run their operations and manage resources on their own.

Finally, the company had “a single source of truth” where data entry and online approvals of timecards, purchasing, expenses, and invoicing allowed managers to run their operations. They tracked key performance indicators, such as employee utilization, revenue, and job profitability, while gaining visibility into issues and opportunities throughout the organization.

“From Day One we saw how valuable Acumatica was—from tracking expenses to getting invoices approved to running reports that showed where people were working, who was being underutilized, and how we could reallocate people to where they were needed,” he says.

Acumatica is not only quick, simple-to-use and cost-effective, he adds, but a game changer that has transformed the culture of the business. “Everybody now has a responsibility for how we generate revenue, how we cost, how we purchase and how everything flows together,” Callegari says. “We’ve changed our mindset to a “can-do” attitude to drive constant improvements and set the stage for growth.”