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Chamber avoids costly upgrade, streamlines operations with Acumatica

The Las Vegas Metro Chamber of Commerce is one of the largest chambers of commerce in the U.S. with 3,500 members. Tired of tedious accounting upgrades that ate up precious time and often provided little benefit, the Chamber switched to Acumatica, allowing them to avoid hardware replacement and its associated cost, gain reliable access and streamline several processes.

About Las Vegas Chamber of Commerce

Location: Las Vegas, NV

industry: Non-Profit

Application Replaced: Sage

Website: http://www.lvchamber.com

Key results

  • Recouped several days of downtime each month
  • Avoided costly server upgrade
  • Increased reliability
  • Streamlined intercompany journal entries
  • Gained access from anywhere at anytime

Challenges

Las Vegas Chamber of Commerce needed:

  • A more reliable ERP system with less downtime
  • Streamlined company operations and processes

Solution

“Brian Rice at Acuity said we should try Acumatica, which is a cloud-based system,” Guanlao said. “We have been with Acuity so long that we trust they know what’s best for us.” Using a cloud-based system, Rice explained, would allow the Chamber to avoid the server upgrade and have all systems available from off-site in case something happened at the Chamber office. The Chamber took Acuity’s advice, and didn’t evaluate other systems, Guanlao said. “They understand the data we maintain and our processes.”

Solution implemented

Benefits

Immediately, Guanlao recouped three to four hours a week using Acumatica’s inter-company accounts posting. “It allows us to post in one account and then in the same entry, automatically does the corresponding entry into another company,” Guanlao said. “It’s not a manual process and it’s a much cleaner transaction.” The cloud-based system gives her peace of mind that her team of three won’t have to stop working if there are internal technology issues because they can access their data through a browser and it’s automatically backed up. “Currently, invoice approval is a paper-based manual process,” she said. “We print an invoice, give it to a manager and it typically takes a few days to get an approval back. With Acumatica, the manager can get a notification that an invoice is ready for approval and then they can approve it, making the workflow faster.” Acumatica, she added, has streamlined the Las Vegas Chamber’s operations and saved it money. “There are a lot of modules in Acumatica that make getting things done more efficient; saving you time and helping you get everything done easier and quicker.”

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