To help find a solution to OPWDD’s challenges, New York State’s Information Technology Services (ITS) brought in two consultants, Senior Business Analysts Wayne Wylie and Len Baglia. The two consultants researched several “off-the-shelf” ERP options, including Intuit, NetSuite, SAGE, AccuFund, Intacct and Microsoft GP and Microsoft Nav. “We looked at a number of companies, and Acumatica came out on top,” he says. “When we needed to get to user requirements—as far as individual ledgers, banking modules, checkwriting, multi-level screen and role security, multi-level reporting—other proposals fell apart, or the price started to skyrocket.”
The Acumatica licensing model, allowing unlimited users, also impressed them. Wylie reports, “That was the anchor we used to pitch the system to stakeholders and the system owner. We weren’t going to start with 2,000 people, we would build up to that point. The way Acumatica is set up, you can add on. They gave us a number of options; other places didn’t have those options.”
Wylie and Baglia also appreciated being able to demonstrate to the stakeholders how the new system could work: “That’s one thing that really sold us, because Acumatica allowed us to test-drive it, and they answered questions. They helped us to build what we knew that we needed to sell it to the stakeholders.”
The State decided to purchase Acumatica with the Financial Management, Project Accounting, and Distribution Management suites, on a perpetual license. Because it’s located on-premises at their server farm, Wylie reports, “The state didn’t have to invest any more OPWDD launched Acumatica in February 2015 and has implemented the new system in about a third of their locations.
He appreciates that users can have access to their Acumatica system from anywhere. Says Wylie, “It’s web-based, that’s what makes it unique.”