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Design company saves $80,000 a year, doubles productivity with Acumatica

Started by two dads, P’kolino designs and creates play products for children. P’kolino products are distinguished by their versatile designs, smart functionality and educational value. In 2012, the company of 16 employees switched its ERP system from QuickBooks to Acumatica for greater productivity, greater capabilities and all-round savings on its bottom line.

About P'kolino

Location: Miami, FL

industry: Wholesale Distribution

Application Replaced: QuickBooks

Website: http://www.pkolino.com

Key results

  • Doubled productivity
  • $80,000 savings per year
  • 75% reduction in data errors
  • Doubled capacity without adding headcount

Challenges

P’kolino needed to:

  • Upgrade from Quickbooks
  • Track inventory across multiple locations
  • Integrate with third-party applications
  • Use a centralized application without installed client software
  • Improve productivity and efficiency

We doubled the capacity of our team without adding headcount. We estimate that once our customizations are all implemented, our team will be capable of processing three times the orders they do today. It’s been a great improvement.
Francisco Pardo, Operations Manager at P'kolino

Francisco Pardo
Operations Manager

Solution

When orders started flooding in for children’s gifts over the Christmas and holiday season, the gaps in QuickBooks’ capabilities cracked wide open. “We almost collapsed,” says Pardo. “The amount of work we had to do was incredible and we thought we would have to hire more people the following year to cope with orders.” Things changed when P’kolino switched from QuickBooks to Acumatica in mid-2012. “We were looking for a centralized application that didn’t require client software or specific software installed on each machine,” says Pardo. “We found out that Acumatica was a web-based application running on one server, which suited our needs.”

Benefits

The benefits of switching from QuickBooks to Acumatica were quickly apparent. In Christmas 2012, the team was not only able to cope with orders but were comfortably processing double the number of orders. “We doubled the capacity of our team without adding headcount,” says Pardo. “At this point in time, I believe we have even more room for growth. We estimate that once our customizations are all implemented, our team will be capable of processing three times the orders they do today. It’s been a great improvement.” P’kolino saves $80,000 a year by not having to hire the three or four additional workers they would have needed before Acumatica, mainly through the automation of sales orders. Acumatica is easily integrated with third-party software, meaning that P’kolino’s workers who previously had to labor over manually keying in information from one system to another would save valuable time.

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