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Accounts Receivable Software

Manage customer accounts and improve collections by automating processes and tracking receivables with comprehensive reporting that’s accessible anywhere, any time.

How Accounts Receivable Management Software Can Work for You

Generate invoices, send statements, collect and apply payments, verify balances, track commissions, and deliver customer reports. This accounts receivable solution is fully integrated with all Acumatica modules.

Key Benefits of Accounts Receivable Software for Your Company

  • Get More Options for Statements and Invoices

    Improve control of the creation and delivery of customer invoices and statements. Format statements for printing, HTML, or PDF delivery. Keep comprehensive records for future reference and auditing.

  • Take Credit Card Payments

    Accept PCI-compliant credit card payment with flexibility to handle manual charges, transaction voids, and refunds. View credit card transactions and issue warnings about expiring credit cards. Connect to any bank processing center with included plug-ins, or build your own using our SDK.

  • Meet Your Revenue Recognition Requirements

    Use deferred revenue codes for individual line items at invoicing to support your revenue recognition requirements. Acumatica will recognize the current part of deferred revenue and generate the appropriate transactions.

  • Manage Credit Control by Parent Accounts

    Companies with franchises or multiple branches can configure parent-child relationships in Acumatica ERP between the customer accounts that represent these companies. This feature enables you to manage credit control on the parent account level. This includes: credit verification rules, consolidated dunning letters, and AR reports that include consolidated data.

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Important Features of Accounts Receivable Software

  • Recurring Billing

    Create contract templates to apply and manage recurring monthly fees, setup fees, renewal fees, consumption-based fees, overage charges, and minimum charge amounts. Specify start and end dates, renewal terms, a billing schedule, and line items. Contracts are linked to case management and employee time sheets for including billable hours and customer support hours in bills.

    Multiple AR Accounts in GL

    Map groups of customers to different AR accounts in the GL. Override default AR account during document entry. Acumatica tracks account assignments and applies correct offsets and amounts when payment is applied.

    Multiple Currencies Support

    Issue invoices and collect payments in any currency. Acumatica maintains customer balances in the foreign currency as well as the base currency. Automatic currency translation provides real-time adjustments based on the current rate, completes currency triangulation on payment, computes realized gain or loss, and computes unrealized gain or loss for open items.

    Automated Tax Reporting

    Automatically calculate sales and VAT taxes and prepare for tax filing reports. Customer default tax zone can be overridden during document entry. Supports multiple tax items per document line, deduction of tax amount from the price, and tax on tax calculation.

  • Customer Balances and Credit Limit Verification

    Automatically enforce credit limits at order entry and at invoicing. Customer configuration options can block invoice processing or issue a warning, create dunning messages for past-due accounts, and temporarily increase credit limits.

    Payment Reversal and Automatic Payment Application

    Automatically apply payments to the oldest outstanding documents. Easily void incorrect payment application – all affected balances will be automatically reversed.

    Sales Commission Calculation

    Automatically calculate sales commissions. Commission can be split among multiple salespeople, linked to specific line items on an invoice, and paid when the invoice is issued or when the payment is received. Commissions can be calculated on a monthly, quarterly, or annual basis.

    Overdue Charges Calculation

    Automatically calculate and apply overdue charges. Compute overdue charges as a percentage or as a minimum charge amount.

  • Small Balances Write-off

    Write off small document balances, controlled by maximum write-off limit and eligible customers list.

    Customer Account Security

    Specify which individuals and roles can view and modify customer account information and balances.

    Audit Trails

    Acumatica AR provides a complete audit trail of all transactions. Transaction records cannot be deleted or cancelled. Errors are corrected through reversing entries that are likewise documented. The system tracks the ID of the user who entered the transaction and the user who modified the record. Notes and supporting electronic documents are attached directly to transactions in the accounts receivable solution.