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Selecting ERP

In Researching ERP, we discussed what modern ERP systems have to offer and the advantages and disadvantages of cloud ERP. We even talked about when it is time to upgrade your old legacy ERP.

In Evaluating ERP, we discussed costs, deployment options, and available features of modern ERP systems.

On this page, we discuss how to begin the process of selecting an ERP system that fits your company’s budget and needs.

Our goal is that you will be able to use this information to objectively evaluate potential ERP vendors and that you feel confident that you will be selecting the best solution that will fit your foreseeable needs with the least amount of risk.

And while our hope is that you ultimately select Acumatica, we understand that we might not be the right choice for everyone.

But we sure hope you give us a chance to show you our product!

Solution Fit

How do the different software vendors compare against each other?

After the evaluation process, you should be able to find a few products that will potentially fit your needs.

Use the “Business Management System Evaluation Checklist” to help you in the ranking process.

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Does the solution address my specific pain points by of my industry?

Each Industry has a unique set of challenges and it is important to have a robust ERP that has specific functionality for your industry.

Visit the Industry Solutions page and drill down into the industry scenarios to see the wide variety of industry functionality in Acumatica.

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Does the solution address my specific pain points by role?

Each role in your organization has its own challenges that must be addressed by the new system.

Visit the “ERP Solutions by Role” page to review the requirements of each role within your organization.

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Does it have the Reporting & Analytics functionality needed in the future?

BI is more than reports and dashboards. Modern BI is about visually giving your user up-to-date information and allowing them to dig into the data to solve problems.

Read this guide: “Business intelligence: More than a dashboard”.

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Can the ERP solution be extended with complementary solutions?

No system comes with ALL the functionality you will ever need, so it is important that specific functionality can be added with ISV extensions. Acumatica has an online catalogue where you can see for yourself what is available and certified.

Learn about our many product extensions from our Technology Partners.

Why cloud

Scalability and flexibility

Cloud ERP offers small- and mid-sized businesses more than simply lowering upfront costs. According to a 2014 survey by the Aberdeen Group, mid-market organizations also chose Cloud ERP solutions for:

  • Lower total cost of ownership
  • Ability to scale as the organization grows
  • Ease of use
  • Reducing the cost and effort of upgrades
  • Configuration flexibility

Find out why so many mid-sized companies are adopting cloud ERP and the specific benefits they’re gaining by moving to the cloud.

Read the Aberdeen report, “Improve your midmarket business operations with cloud applications”.

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Lower TCO

In the past, ERP was always hosted in-house, managed by IT staff in an environment the organization controlled. The cloud represented an unknown where valuable company data and intellectual property could be compromised. Yet, as we pointed out on Researching ERP, most reported data breaches have been to companies that keep their data on servers hosted in their facility.

Today, more and more companies are rethinking this attitude, deciding that the benefits and security of SaaS outweigh the perceived challenges. Mint Jutras reported that 50% of those surveyed cited lower total cost of ownership (TCO) and 47% also noted lower startup costs.

For a closer look at the costs, risks, and other considerations of a Cloud ERP solution, download this report “The Pros and Cons of SaaS ERP”.

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Cloud vs on premises

We asked four expert analysts from Mint Jutras, thinkJar, Computer Economics, and Diginomica the question, What Are the Pros and Cons of Cloud ERP Versus On-Prem ERP?

They spoke candidly about the factors that should be considered, including cost, security, functional fit, integrated applications, data center architecture, regulatory requirements, and reliable internet connectivity.

Watch four short videos of these industry analysts at our blog, “Deck the Cloud: What Are the Pros and Cons of Cloud ERP Versus On-Prem ERP?”.

Cost

What is the Licensing and Pricing model?

Since every ERP vendor is different, we will let our competitors explain their licensing and pricing models to you themselves.

At Acumatica, pricing is very flexible. You choose what applications you want, the deployment model (in house, hosted, or SaaS), the licensing model (subscription or perpetual), and the resource level (small, medium, or large).

And we NEVER charge you a per-user fee. Keep that in mind as you look at other ERP solutions.

Visit our “Acumatica ERP Pricing” webpage to get a description of the details.

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What does an ERP implementation REALLY cost?

The price quote you receive from your ERP vendor may not reflect all the real costs of implementing the new system. Plan for the costs you might not have anticipated. Know and anticipate ALL the costs of implementing a new ERP system.

Download our free guide, “The seven hidden costs of ERP”.

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What is our possible ROI?

Return on Investment (ROI) is important, not only because it is almost always a requirement to get the project funded, but it also allows you to monitor progress and provides a reliable measure of a successful implementation.

Here are two ways to learn more:

  • Read the guide on “Return on Investment (ROI) Analysis for ERP Replacement”
  • Use this tool to “Calculate the Return on Investment (ROI) of a new ERP system”

Implementation

How do I choose the right implementation partner?

Selecting the right ERP is only the first step in moving to your new solution. You must also decide who is going to help you put the system into action – your implementation partner. Your successful implementation will depend as much on finding the right partner as finding the right software.

Read this guide “Choosing an ERP implementation partner”.

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What can I expect when we "go live" on the new system?

There are three ways to make the transition from testing and preparation to “live” operation: all-at-once (big bang), parallel operation, or in phases over an extended period of time. Each strategy has its benefits and its drawbacks – and none is completely right or wrong – but you should understand how your decision will impact time and costs.

To help you compare the pros and cons of each implementation method, read this guide, “Going live with your new ERP system”.

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Who from our organization should be involved in the ERP implementation?

ERP projects succeed or fail because of the implementation team. The team must have the right people which includes: an executive sponsor, a strong team leader, clear objectives, and sufficient budget and resources to successfully complete the job.

Read this guide “Building the best ERP project team”.

Why Acumatica

Why Acumatica?

With Acumatica, you can:

  • Streamline Operations
    • Automate processes and control workflows
    • Access information from anywhere and on any device
  • Adapt to changing needs
    • Customize without the need for coding
    • Deploy in private cloud or SaaS
  • Accelerate your business
    • Make better decisions with automated processing and real-time analysis
    • No per user pricing – system scales as your business grows

Visit the “Why Acumatica” web page to learn more.

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What are the Industry Analysts saying?

Here is a quote from one industry analyst, “Acumatica is doing all the right things to bring speed, flexibility, and adaptability to its customers and prospective customers. If you are a current Acumatica customer running on-premises, consider moving to a SaaS deployment. If you are not and want to accelerate your business…if you are in search of a new solution that can awaken the force in your company, you owe it to yourself to take a look at Acumatica.”

Read more in the article “Awaken the Force of ERP”. You will also find PC Magazine’s review of Acumatica and get access to other analyst reports here.

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What do the customers say about Acumatica?

Check our references. Acumatica has published dozens of success stories on our website.

Visit our Customer Success Stories and sort for the case studies that are most relevant to you.

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