4 Ways Unlimited-User Licensing Helps Businesses Scale for Growth

For many small and midsized businesses (SMBs), growth brings both opportunities and complexities. Increasing customer numbers and expanding revenues are what so many organizations aspire to do. But with success comes hidden and unexpected costs. The secret is to make the most of business growth opportunities, while keeping expansion costs and complexity low.

Technology is a key investment for a growing business. It can drive growth and expansion. It can also increase costs.

It can be frustrating to work with tech vendors who promise low cost and ease of use. But their terms can still limit growth.

Take ERP licensing for example. Too often, ERP vendors limit how many employees can access the system.

They also penalize SMBs with high costs. These costs divert cash away from reinvestment in growth opportunities. In this scenario, companies face extra fees and can’t collaborate freely.

Acumatica gets it. Since our founding in 2008, we have strived to listen to and understand what businesses want and need.

Based on their input and feedback, we took a different approach in key business and technology areas. This approach helps set Acumatica apart in the ERP industry. This is the first article in a series. It explains key ways Acumatica differs from other software vendors.

One of these core ways is through our unique approach to licensing. From the start, Acumatica has focused on a licensing approach that was different in 2008. It is even more valuable and relevant today, especially for growing businesses.

It’s based on a simple idea. We believe businesses should never face penalties for adding more users to their ERP systems.

That is why Acumatica offers our customers unlimited-user licensing, also called consumption-based licensing. It means that we charge for the resources you actually consume, not for the number of users you have in the system. You don’t pay per seat or per head; you just pay for the resources you need.

It makes licensing clearer and easier to understand. It provides a structure designed to prevent surprise costs. It does not penalize our customers as their businesses grow.

The Top Four Ways Unlimited-User Licensing Helps Growing Businesses

Unlimited-user licensing benefits growing businesses in many ways. In this blog, we’ll highlight the top four.

Enables flexible business growth

Unlimited-user licensing gives businesses the flexibility to grow on their own terms. As your business adds more employees and customers, you can easily add users to Acumatica. You can scale up fast and smoothly, with no transition issues. The system won’t hold you back as you grow.

You can also scale down if need be. This is very helpful for companies with seasonal changes in work. A retailer may hire more staff during the holidays. An agricultural company may hire more staff during the growing season.

You can remove users in the off-season, again with no trouble. Unlimited-user licensing enables Acumatica to truly flex with you.

Provides pricing you can rely on with no surprises

With unlimited-user licensing, you keep costs fixed in your chosen tier based on how many resources you plan to use. You can also know those projected costs ahead of time. This level of certainty and transparency removes dreaded hidden or surprise fees. Unfortunately, such fees are common with software vendors.

You don’t have to worry about unexpected fees or random charges for things that should be built into the cost of the system. If you add optional modules or Acumatica Marketplace solutions, you’ll know those costs too. This helps you plan your budget ahead and keep your finances balanced. Acumatica is committed to transparent pricing that you can rely on.

Unlimited users = empowered employees

In today’s digital marketplace, information is power, and all teams and employees benefit from accessible data. This applies to every employee in your business.

They can’t operate and do their jobs effectively without having access to relevant data. With other ERP systems that charge per user, you pay for each added user. This forces hard choices between access to information and budget impact.

If you can’t add unlimited employees to your system, you must leave someone out of the loop. They won’t get real-time information, which is critical for all tasks. Going without the latest information can spell danger for employee accuracy, communication, and decision-making.

With Acumatica’s unlimited-user licensing, all employees get the real-time data they need to do their jobs. Added fees for each user license do not leave out or minimize key staff members.

Acumatica gives you full control of your data with advanced security. You can protect sensitive information. Each employee can access only the data they need.

Creates greater collaboration with more user access

In addition to employees, Acumatica lets you bring others into the system. This includes consultants, shareholders, auditors, and customers. This helps everyone involved in the business communicate easily.

It also helps them make strong decisions based on data. It helps them work well together. You can also set up self-service portals to improve the customer experience and build brand loyalty.

Conclusion

Acumatica is unique in the ERP industry. It is the only vendor with unlimited-user licensing.

This gives you flexibility to use the system as you see fit. You can apply it across your internal and external ecosystems. Many customers are already reaping the benefits of unlimited users—customers like ProPharma Distribution.

Switching to Acumatica saved ProPharma $120,000 a year in staffing and per-user licensing costs. Says Charles Snyder, IT Director at ProPharma, “We can scale up without having to change anything. We can simply add more users.”

Snyder goes on to say: “Would I recommend Acumatica to anybody? Absolutely not in our industry. I wouldn’t want anybody to have a competitive advantage over what we do.”

To explore our unlimited-user licensing and how it can help you grow, contact our experts today.