Acumatica 2019 R1 Overview

Acumatica 2019 R1, released on March 19th, continues our commitment enhance Acumatica’s solution with a twice a year upgrade.

This upgrade includes features and usability enhancements to three areas: the platform, general business applications and industry specific applications.

Here are the highlights:

  • Platform Usability

     

    • Highlighting inquiries based on conditions
    • Side Panel enhancements
    • Improved help searches via ML
    • Custom colors for branding
    • Linking existing files
    • User Defined Fields
    • Progress Bar for long-running processing
    • Multifactor authentication
    • New end-user training
  • General Business Application Enhancements

    • Financial Management
    • Project Accounting
  • Industry Specific Enhancements

    • Order and Inventory Management
    • Field Services
    • Commerce
    • Manufacturing

Below are the details on the highlighted features of 2019 R1:

Platform Usability

Highlighting Inquiries provides visual clues on rows or columns of a generic inquiry based on customized conditions that have been introduced. Based on the alerts required, the system will highlight certain elements of a generic inquiry. For example, when inquiring on “opportunities”, the resulting grid can show those opportunities that have been won in green, those that have no owner in yellow, and opportunities that are late in red. Learn more.

Acumatica 2019 R1 - Conditional Highlighting
Acumatica 2019 R1 – Conditional Highlighting

Side Panel displays the details of a row on an inquiry screen. Changes to the data can be made in the side panel and the information displayed in the panel can include data or dashboard graphics without leaving the inquiry screen. In 2019 R1, significant improvements have been made to the Side Panel UI for improved usability. See it in action.

Improved help search via Machine Learning (ML). Inquiries made in the HELP menu inform the system what was useful and how to provide better help recommendations over time. Based on how effective the response to a natural language search has been, the system knows if it is serving up the correct results and adjusts. View the video.

Acumatica 2019 R1 - Improved help search via ML
Acumatica 2019 R1 – Improved help search via ML

Custom color gives the company the ability to personalize the primary color of the company’s user interface. In addition, for multi-company or multi-branches, a different color can be specified for each branch to make it easier for employees to distinguish them. View the video.

Link existing files to Acumatica entities –2019 R1 now provides the ability to easily add links to attachments that already exist in the system. Once files have been attached to one document within the system, the user can then add a link to the stored files right from the form to which the file should be attached.

User Defined Fields can be used in a customization project to add new fields in multiple forms in each of the modules without a programmer. If the field to be added has not already been defined, the user can define a new field by managing attributes on the pop-up attributes form.

Progress Bar for long-running processing is in a pop-up window that provides insight to the completion percentage, as well as the elapsed and remaining running time of the process. The window has tabs which record the job status, including: Processed, Errors, Warnings, and Remaining. Because it runs in the background, users can do other work in the same browser tab while the long-running process continues. See it in action.

Acumatica 2019 R1 - Progress bar
Acumatica 2019 R1 – Progress bar

Multifactor authentication provides increased security.  A user is granted access only after successfully presenting additional evidence of authentication in addition to the user credentials (that is, the username and password). Find out more.

New end-user training is also being shipped with Acumatica 2019 R1. It will be available for anyone that wants to learn about the Acumatica software solution from reporting to system administration. This is available at no charge on Acumatica Open University.

General Business Application Enhancements

Financial Management

Predefined list of currencies reduces the effort in maintaining exchange rates and managing transactions in multiple currencies. Now there is no longer a need to manually enter the world currencies and their basic settings. Users can select from a predefined list of currencies included in the ISO 4217 standard for use in Acumatica. See it in action.

Support for Different Financial Calendars allows companies with multiple legal entities within the same tenant to have different fiscal year-end dates. Organizations can accelerate implementation, simplify maintenance for companies that share vendors, stock items, and employees, run consolidated operational reports at any time, and facilitate the preparation of consolidated financial statements. See how it works.

Recognition of Revenue from Customer Contracts provides additional support for contracts with multiple performance obligations, including fair market value, re-allocation pool, term start/end dates, and pro-rated fair market value in compliance with ASC 606 and IFRS 15.

Tax Improvements enhances the integration with tax engines, including overrides for shipping address on AR and SO invoices and pro forma invoice screens to third-party tax providers, such as Avalara.

Credit Card Processing Improvements leverages the updated Authorize.Net plug-in for greater PCI compliance; tokenizing credit cards allows greater security for credit card payments.

Financial usability improvements: Additional improvements to the UI make the program easier to use. Among some of the improvements: Restrict searchable fields on entry point lists for faster results; activate/deactivate attributes for deferral codes; and select from a predefined list of currencies to support external interfaces.

Project Accounting

With multi-currency project accounting, users can enter project transactions in different currencies and maintain projects in both the base currency and the project currency. Now project managers can calculate project profitability in both the project currency and the base currency, and present costs to the customer in the customer’s currency. See it in action.

Project budget forecasts by period allows comparisons of actual project costs and incomes with the forecasted, original, and revised budget amounts for each financial period. View the video.

Company-Specific Financial Periods enables companies in the same tenant to have different fiscal year-end dates which is particularly valuable for businesses that share vendors, stock items, and employees.

Revenue Recognition for projects recognizes the revenue when the performance obligations are satisfied, including those made over multiple periods of time.

Industry Specific Enhancements

Order and Inventory Management

Warehouse Management System (WMS) provides distributors, manufacturers, retailers and eCommerce firms support for medium and large warehouses with operations such as picking, packaging, PO receiving, putting away, transferring, and physical counting by using barcode scanners (or mobile devices with a scanning option). View the video.

Multiple Ship-to addresses allow combining multiple shipments on a single order invoice. Learn more.

Field Services

New calendar board allows rotating the personnel vs. time axis, changing the time range to show schedules for one week or one month, and more. Learn more.

Location tracking uses the mobile device of service personnel to locate and record the GPS location of the device. See it in action.

“One-click” invoicing enables the easy closing of an order, accounting for inventory, and generating of an invoice from a service order or an appointment. View the video.

Commerce

Commerce Edition has been improved for commerce order processing to adjust the transactions based on small differences in the way that charges take place, such as changing a shipping method or making changes in tax calculations after the order was taken online. Learn more.

Connectors in Commerce Edition provide integrations to eCommerce front-ends for true omni-channel sales and fulfillment. Connectors for Magento are available today, with connectors for Shopify and BigCommerce available soon.

Manufacturing

During 2018, product configurator, estimating and advanced planning and scheduling (APS) were added to the product line. Now in 2019 R1, engineering change control and finite capacity planning have been enhanced.

Engineering change handles the workflow and approvals from the request through creation of the change order and the update of the bill of material (BOM). Learn more.

Finite capacity plans at the workstation and machine level. This facilitates quoting accurate ship dates to customers with capable-to-promise (CTP) while more effectively scheduling machines, tools, maintenance, vacation days, and those short turn-around special requests from important customers. See it in action.

What’s the Real Cost of Staying on Legacy ERP?

If you thought “almost free” like many, you are mistaken. Discover the shocking truth on this webpage.