Azure Services Ltd. Malta needed to:
- Streamline the four legacy software applications they used to run their business
- Prepare for rapid growth
- Have a system that was easy to customize and easy to integrate with other systems
Azure Services Ltd. Malta needed to:
Angelo Pickard of Computime Software introduced Vella to Acumatica, which he knew exceeded her list of priorities. Vella liked that Acumatica was a modern system built to easily connect to third-party applications and could scale easily as the company grew. In addition, Azure could choose between hosting the software itself on-premise or moving to the cloud, and was easy-to-use, she says.
“Third-party integration was a priority and you can tell Acumatica is a modern system built around the flexibility you need in today’s world,” Vella says. “I come from the legacy world where you dump every process in a system that doesn’t talk to anything else. With modern systems, I have the option to integrate with our systems with ease—without the need for customization.”
“Acumatica is exceptional at this,” she continues, “and it’s one of the things that tipped the balance to select it as our advanced financial system.”
Implementing Acumatica was smooth, well-planned out by Computime, and faced only minor delays when Azure struggled to export data from antiquated systems, she says. The company’s financial year ends in December, and they were live with Acumatica in mid-January 2017.
Vella has high praise for the Computime team. “They were on-budget, on-track, and very professional; I really enjoyed working with them,” she says. “They were very engaged, knew the Acumatica system well, and made us feel important and cared for.” Many suppliers don’t deliver that level of service, she says. “They were really focused on deliverables, meeting deadlines and making sure our data was what it needs to be,” Vella added. “I was very happy that we chose them.”
Vella also credits the success of this project to a great business team, spearheaded by Simone Cassar Parnis, Financial Controller at Azure. Says Vella, “Simone and her team were vital to the success of this project. She took ownership of this project from the selection process right through to the planning and implementation of Acumatica.”
Acumatica has made Azure’s team much more efficient, Vella says, adding they have recouped many hours previously spent moving data around to the various applications. “Rather than taking 2 days to export and import data into different systems, the team spends maybe 10 minutes to run reports,” she says.
Azure’s balance sheet is finally formulated the way the finance team wanted, and they are using sub accounts to the fullest, something they couldn’t do in Sage 50. “We now have much better reporting and we aren’t wasting time formulating spreadsheets,” Vella says.
The accounting team can accomplish tasks that were difficult in Sage, including attaching documents to invoices and transactions, copying and pasting previous transactions and journal entries, and posting journal entries in different currencies directly through the GL. That last task is important as Malta’s tourist base hails not only from nearby Italy, but from the UK and Scandinavian countries as well.
In addition, “The fact that you can post intercompany entries in Acumatica by simply changing the branch name at line transaction is just fantastic,” Vella says. “This reduces human error because when we posted manually in Sage, there were many times we forgot to also post them in the corresponding company.”
“I often joke about this project,” Vella says. “I didn’t have to sweat during or after it, and sometimes I even forget we have the system.” Typically, she is reminded only when she needs to create a new user and assign new rights. “Everything is so easy to do in Acumatica,” Vella says, “I have great peace of mind that when it comes to IT, I don’t need a huge department to maintain the system or have the cost of a large IT staff to support it.” Instead, she can scale quickly as needed without adding to her IT staff of five. “Acumatica is a perfect fit for that model.”
Azure can also add users without driving up Acumatica’s cost thanks to the company’s affordable, unlimited user pricing model. The 200-person company plans to expand rapidly, a move that could have drastically increased costs with the other ERP providers. With Acumatica, “I have peace of mind that we know what the cost is going to be,” Vella says. “We don’t have a static business and our number of users might increase and then decrease.”
Most importantly, Acumatica provides Azure a modern platform for rapid growth into new lines of business and new properties in other countries. Azure plans to become the European leader in the flexible vacation ownership business and is moving to a credit-based model where members buy credits and use them for not just hotel stays but to rent cars, boats and other resort stays. The business model is novel in Malta and Europe, Vella says. To track credits used to rent apartments, luxury boats and other properties, Azure needs a flexible financial system, one that can scale as quickly as they need it to.
“Acumatica’s ease of use, flexibility, scalability and affordability makes it a perfect fit for companies like us,” Vella says. “The software’s flexibility allows us to customize it to the unique way we do business, and it integrates easily with third-party software. Acumatica has all the modern features we need to be competitive.”