Much More Efficient Staff
Acumatica has made Azure’s team much more efficient, Vella says, adding they have recouped many hours previously spent moving data around to the various applications. “Rather than taking 2 days to export and import data into different systems, the team spends maybe 10 minutes to run reports,” she says.
Azure’s balance sheet is finally formulated the way the finance team wanted, and they are using sub accounts to the fullest, something they couldn’t do in Sage 50. “We now have much better reporting and we aren’t wasting time formulating spreadsheets,” Vella says.
The accounting team can accomplish tasks that were difficult in Sage, including attaching documents to invoices and transactions, copying and pasting previous transactions and journal entries, and posting journal entries in different currencies directly through the GL. That last task is important as Malta’s tourist base hails not only from nearby Italy, but from the UK and Scandinavian countries as well.
In addition, “The fact that you can post intercompany entries in Acumatica by simply changing the branch name at line transaction is just fantastic,” Vella says. “This reduces human error because when we posted manually in Sage, there were many times we forgot to also post them in the corresponding company.”
Acumatica Reduces Need for Large IT Team
“I often joke about this project,” Vella says. “I didn’t have to sweat during or after it, and sometimes I even forget we have the system.” Typically, she is reminded only when she needs to create a new user and assign new rights. “Everything is so easy to do in Acumatica,” Vella says, “I have great peace of mind that when it comes to IT, I don’t need a huge department to maintain the system or have the cost of a large IT staff to support it.” Instead, she can scale quickly as needed without adding to her IT staff of five. “Acumatica is a perfect fit for that model.”
Azure can also add users without driving up Acumatica’s cost thanks to the company’s affordable, unlimited user pricing model. The 200-person company plans to expand rapidly, a move that could have drastically increased costs with the other ERP providers. With Acumatica, “I have peace of mind that we know what the cost is going to be,” Vella says. “We don’t have a static business and our number of users might increase and then decrease.”
Azure plan: Leverage Technology to Extend Industry Leadership
Most importantly, Acumatica provides Azure a modern platform for rapid growth into new lines of business and new properties in other countries. Azure plans to become the European leader in the flexible vacation ownership business and is moving to a credit-based model where members buy credits and use them for not just hotel stays but to rent cars, boats and other resort stays. The business model is novel in Malta and Europe, Vella says. To track credits used to rent apartments, luxury boats and other properties, Azure needs a flexible financial system, one that can scale as quickly as they need it to.
“Acumatica’s ease of use, flexibility, scalability and affordability makes it a perfect fit for companies like us,” Vella says. “The software’s flexibility allows us to customize it to the unique way we do business, and it integrates easily with third-party software. Acumatica has all the modern features we need to be competitive.”