Customer Success Stories Successful ERP Implementation - Incubeta
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Incubeta

Award-Winning Digital Media Firm Centralizes Global Operations on Acumatica Cloud ERP

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Acumatica Cloud ERP solution for Incubeta

Company Highlights

Location

17 Global Locations with Head offices in South Africa, the U.K., and the Netherlands

Industry

Professional Services, Service Management

System Replaced

Sage Intacct

Region

UK

Number of Employees

500-1000

Revenue

$250M - $500M

Product Used

Acumatica General Business Edition

Applications Used

Advanced Financial Management, Fixed Assets, Project Accounting, Intercompany Accounting, Inventory Management

Sub-Industry

Professional Services, Advertising and Marketing

81%

reduction in time for monthly close, 7 weeks to 9 days

16.5 hours

saved monthly by not printing 2,000 invoices

2

acquisitions seamlessly and swiftly integrated

Challenges

Media company Incubeta operates in 17 global locations with head offices in South Africa, the UK, and the Netherlands. The company grew 20-fold in seven years, which left it dealing with 10 currencies, and four accounting teams that used four different accounting packages. Every company had a different chart of accounts, the global CFO had no remote access, and manual data entry wasted time.

“Previously a month-end close would take up to 7 weeks. It was incredibly difficult. We were very old school, operating with just email and Excel.”

Sean Reuben, CFO

Incubeta

ERP Solution

Incubeta selected Acumatica because it offered an affordable, modern platform with a user-friendly interface, multi-currency capabilities and was cloud-based, which meant employees could work from anywhere in the world. It also meant they could acquire firms no matter where they resided. Acumatica’s unlimited user licensing module would allow Incubeta to provide access to its 500 employees without increasing licensing costs.

“Acumatica’s pricing solution aligned with our acquisition strategy, allowing us to add new users with each business acquired without having to concern ourselves about ballooning costs.”

Sean Reuben, CFO

Incubeta

Outcome

With Acumatica, Incubeta gained visibility into its 17 global companies, which transformed operations. With data in one platform, the CFO dramatically reduced month-end closes, dropping from seven weeks to just nine days. Because they don’t have to print 2,000 invoices a month, they saved more than 16 hours of time. With Acumatica multi-currency functionality, transactions can be converted with a click of a button.

“With Acumatica, we’ve brought acquisitions on very quickly into our accounting structure, allowing us to visualize reporting, which was a massive benefit for us.”

Sean Reuben, CFO

Incubeta

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