Acumatica is a fully-integrated ERP and CRM system that is at home in the Cloud or on premises. But the flexibility of Acumatica extends beyond functionality and into our unique pricing model. Unlike traditional ERP pricing, Acumatica’s modern pricing is NOT based on the number of your users. Instead, Acumatica pricing is consumption-based, allowing you to add resources and not limit users as you need them.
That’s because we believe that everyone in your company needs up-to-date and accurate information to make the best decisions. Add casual users, suppliers, and customers to grow and expand your business without paying for additional licenses. The Acumatica cost to you is based on the features and resources that you choose to utilize, not on the number of users who access the system. Click here to learn how traditional ERP pricing works.
Acumatica pricing is based on four related factors:
- What applications do you want to start using now?
- Where do you want to deploy the software?
- Are you considering purchasing the license or an annual subscription?
- How much computing power and data storage do you need?
You should be familiar with the terms included in the section, “Clearing the confusion from buzzwords around the Cloud,” from What is Cloud ERP Software?
What applications do you want to start using now?
The foundation of Acumatica’s cost is the number of applications you are implementing. All applications are integrated and can be added at any time, so you only buy what you need, when you need it. For example, you can start with Financial Management and CRM then add applications like Manufacturing or Service Management as your company expands its operations.
Plus, there are product extensions that can be purchased individually, like Intercompany Accounting when you add additional business units.
Where do you want to deploy the software? On your server or in the Cloud?
The Acumatica price is also affected by where you decide to install and run the Acumatica software solution. Your choices include:
- Host Acumatica in your facility on your servers
- Select a hosting provider of your choice
- Go pure SaaS where your installation and maintenance responsibilities are handled by an experienced, full-time IT organization (our most popular option)
To understand the benefits of Cloud ERP, see the article, Why Is the Cloud the Future for ERP Implementations?.
Are you considering purchasing the license or an annual subscription?
If the decision is to deploy Acumatica using SaaS, then a SaaS subscription is the only licensing option. However, if you decide to select a private hosting company or install on premises, then you can decide between a perpetual license or subscription. The cost of the perpetual license is paid up front with a recurring annual maintenance fee, which has been the traditional ERP licensing model. However, Acumatica also offers a private Cloud option where you pay an annual fee and can deploy on premises or at your preferred hosting provider. Your local partner can explain the difference in cost as well as the traditional breakeven point between the Acumatica price options.
How much computing power and data storage do you need TODAY?
Acumatica follows a consumption-based pricing model that allows unlimited users and instead charges based on the resources your company requires for the transactions you anticipate. And you can always increase or decrease these resources when necessary.
Start with what you need now to handle the transaction volumes you expect and adjust resource levels, data storage, and computing power to maintain the correct service levels as you add users and increase transactions. The Acumatica pricing model comes in small, medium, large and extra-large sizes, and can be adjusted as needed.
Instead of having a “one-size-fits-all” solution, the cost of Acumatica is determined by your needs and requirements. Your Acumatica partner will take the time to work with you, understand your specific requirements, determine the proper resources and modules for your company, and present you with an accurate price for your license.