Businesses of all sizes and in every industry have implemented cloud ERP solutions with dreams of simplifying and streamlining their business management processes. In areas like accounting, sales, CRM, and inventory management, their dreams have often come true. But there’s one thing missing from the list: human resource (HR) management.
HR is responsible for recruiting and hiring qualified employees, managing complex payroll processes, handling time off and vacation requests, facilitating multilayered onboarding tasks, and more. In fact, when considering the full range of HR responsibilities, these are just the tip of the iceberg.
With so many obligations filling their days, HR team members can benefit from the powerful features and functionalities found in cloud-based HR ERP strategies.
The Power of ERP for HR
HR departments shoulder a lot of responsibility. They can’t afford to make mistakes when handling employees’ personal identifiable information, including salary details and documentation of workplace conflicts, which must be held in the strictest confidence. They also can’t afford to make mistakes when gathering, entering, and analyzing the reams of data a business produces every day.
To carry these responsibilities without faltering, HR departments need an ERP solution designed to handle their very stringent, very specific needs.
A comprehensive cloud ERP business management solution acts as a company’s centralized database, with information from every department streaming into and out of the system. This benefits HR staff members in several critical ways.
- They have full visibility of the entire organization, which saves the time and effort that would otherwise be wasted switching between disconnected systems to review siloed data.
- The ERP system’s strict security measures protect personal information from both internal and external threats.
- Data collection and analysis can be easily automated, which helps prevent human error.
And the benefits of HR software don’t end here.
HR processes are also subject to regulatory requirements, which often change. Businesses must keep up to date with international, federal, state, and local laws, so they can remain in compliance and avoid penalties. Many modern ERP systems offer automatic updates when existing laws change. And some solutions, like Acumatica Cloud ERP, offer advanced, automated compliance reporting functions, which help businesses navigate the complex and ever-changing regulatory environment.
Improving Communication and Collaboration
Working with integrated databases allows HR staff members to share information with—and glean information from—other departments. For instance, they can access data from the accounting and sales departments to drive accurate forecasts and produce thorough reports. And the centralization of an ERP solution makes companywide collaboration easier because authorized users can access accurate, synchronized data in real time.
Not all HR departments handle their businesses’ recruitment initiatives, but, if they do, HR ERP strategies can help by:
- Providing a clear picture of personnel needs for each department.
- Securely storing personal information, including résumés and notes from recruitment interviews.
- Automating recruitment tasks, which gives managers the time they need to focus on choosing candidates.
Finding the right person for a job can be tricky, but HR ERP strategies, applied through a cloud-based ERP solution, simplify and streamline the multi-step process.
Building a Stronger HR Experience
Implementing a modern ERP solution builds a strong HR experience for HR staff members and all other employees.
HR ERP strategies help team members:
- Effectively communicate and collaborate with each other and with other departments.
- Gain improved data visibility.
- Increase productivity.
- Automate frustrating, tedious, time-consuming tasks.
HR software also provides self-portals through which employees can access their personal information, post inquiries and requests, attend training and development courses, and more. This saves HR staff significant amounts of both time and energy.
How Acumatica Can Help
Acumatica’s modern cloud ERP solution provides customers with a full suite of integrated business management applications that rest on a modern, open platform. Businesses seeking customizable, affordable, and scalable software find it with Acumatica. Acumatica Cloud ERP is also uniquely positioned to fill HR needs. The current staffing shortages plaguing many businesses is a good example.
Since early 2021, large numbers of workers have been leaving their jobs in what is now known as the Great Resignation. The Great Resignation has forced many small and midsized businesses (SMBs) to spend their already scarce resources on recruiting new employees and retaining their current workforces. According to an SMB Group infographic, technology—such as a cloud-based ERP system—can help ease this ongoing challenge. SMBs, the Infographic notes, are leveraging automation to replace human labor on menial tasks—enabling their employees to spend more time on higher value, more engaging work.
Digital Planet—a B2B2C company that manages smart-device fulfilment operations for financial institutions—experienced exactly what SMB Group describes after implementing Acumatica. Company executives say they’ve saved an incredible amount of time across their organizations: 30% in finance, 20% in operations, 20% in after sales, and 20% in the warehouse.
“We’ve gone through substantial growth, and, as our order volume has grown, our headcount has shrunk,” says Zane Zietsman, Chief Strategy and Digital Officer at Digital Planet. “We’re able to do more with less, and, financially, that is a very big win for us.”
Zietsman also says, “With our previous systems, departments would work in isolation as each had their own system focus with little consideration for how actions affected another department. With Acumatica’s one version of the truth, the understanding and realization that what one department does affects another has created deeper alignment and decisively improved collaboration between departments.”
Because of Acumatica’s comprehensive ERP solution, ongoing labor challenges are more manageable for Digital Planet’s HR department. And the company as a whole is communicating and collaborating at a level it has never experienced until now.
If you’re ready to boost your HR—and companywide—performance through modern technology, contact Acumatica’s experts today.