Accounts Receivable

Create contract templates to apply and manage recurring monthly fees, setup fees, renewal fees, consumption-based fees, overage charges, and minimum charge amounts. Specify start and end dates, renewal terms, a billing schedule, and line items. Contracts are linked to case management and employee time sheets to include billable hours and customer support hours in bills.

Map groups of customers to different AR accounts in the GL. Override default AR accounts during document entry. Acumatica accounts receivable software tracks account assignments and applies correct offsets and amounts whenever a payment is applied.

Issue invoices and collect payments in any currency. Acumatica accounts receivable software maintains customer balances in the foreign currency as well as the base currency. Automatic currency translations provide real-time adjustments based on the current rate, complete currency triangulation on payment, compute realized gain or loss, and compute unrealized gain or loss for open items.  Support multiple base currencies and consolidates reporting across companies with different base currencies.

Automatically calculate sales and VAT taxes and prepare for tax filing reports. Customer default tax zones can be overridden during document entry. Supports multiple tax items per document line, deduction of tax amount from the price, and tax on tax calculation.

Automatically enforce credit limits at order entry, and invoicing. Customer Configuration options can block invoice processing or issue warnings. Create Dunning Letters for past-due accounts and include all related documents and fees and customize messages, attachments, and fees. Temporarily increase credit limits.

Apply partial or full refunds to payments, pre-payments, and credit memos. Track and report balances by customer.

Display an AR Aging by Project Report by project rather than by customer to reduce days sales outstanding (DSOs) and improve payment efficiency.

Automatically apply payments to the oldest outstanding documents. Easily void incorrect payment applications – all affected balances will be automatically reversed.

Automatically calculate sales commissions. Commissions can be split among multiple salespeople, linked to specific line items on an invoice, and paid when the invoice is issued or when the payment is received. Commissions can be calculated on a monthly, quarterly, or annual basis.

Automatically calculate and apply overdue charges. Compute overdue charges as a percentage or as a minimum charge amount.

Acumatica lets you write off small document balances. You can control write-offs using a maximum write-off limit and eligible customers list.

Record revenue and expenses when payments are received or disbursed rather than when the transactions occur.

Specify which individuals and roles can view and modify customer account information and balances. Improve accuracy and prevent errors by validating dates on financial forms, processes, and projects and rejecting dates that do not correspond to any financial period in the master calendar.

Acumatica provides a complete audit trail of all transactions. Transaction records cannot be deleted or cancelled. Errors are corrected through reversing entries that are likewise documented. The system tracks the ID of the user who entered the transaction and the user who modified the record. Notes and supporting electronic documents are attached directly to transactions in the accounts receivable solution.

Acumatica accounts receivable software supports PCI DSS-compliant integration with Authorize.Net. Sensitive credit card information is never stored in the Acumatica ERP database. Instead, the system sends customer credit card details to the processing center through an encrypted channel.