Accounts Receivable

Accounts receivable software helps you track all the money your company is owed but has not collected yet. This includes invoices you’ve sent for products or services you’ve already delivered. Here’s how to find a solution that helps you improve your collections by automating processes, tracking receivables, managing customer refunds, and running comprehensive reports.

How Accounts Receivable Software Can Work for You

Acumatica Accounts Receivable helps you generate invoices, send statements, collect and apply payments, verify balances, track commissions, and deliver customer reports. This accounts receivable solution is fully integrated with all other Acumatica modules.

Accounts Receivable Overview

Key Benefits of Accounts Receivable Software for Your Company

  • Get More Options for Statements and Invoices

    Improve control of the creation and delivery of customer invoices and statements. Format statements for printing, HTML, or PDF delivery. Include company information and messages on customer-facing statements, generate statements on-demand, and withhold printing of statements that contain no detail.

  • Take Credit Card Payments

    Accept PCI-compliant credit card payments with the flexibility to handle manual charges, transaction voids, and refunds. View credit card transactions and issue warnings about expiring credit cards. Connect to any bank processing center with included plug-ins, or build your own using our SDK. Alternatively, simplify the user screens and forms if your organization doesn’t process credit card transactions by disabling credit card forms and fields.

  • Meet Your Revenue Recognition Requirements

    Use deferred revenue codes for individual line items at invoicing to support your revenue recognition requirements. Acumatica will recognize the current part of deferred revenue and generate the appropriate transactions.

  • Manage Credit Control by Parent Accounts

    Companies with franchises or multiple branches can configure parent-child relationships in the Acumatica accounts receivable software among the customer accounts that represent these companies. This feature enables you to manage credit control at the parent account level. This includes credit verification rules, consolidated dunning letters, and AR reports that include consolidated data.

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Important Features of Accounts Receivable

  • Recurring Billing
  • Multiple AR Accounts in GL
  • Multiple Currencies Support
  • Automated Tax Reporting
  • Customer Balances and Credit Limit Verification
  • Manage Customer Refund Balances
  • Payment Reversal and Automatic Payment Application
  • Sales Commission Calculation
  • Overdue Charges Calculation
  • Small Balances Write-off
  • Customer Account Security
  • Audit Trails
  • Support for the Authorize.Net API

Recurring Billing

Create contract templates to apply and manage recurring monthly fees, setup fees, renewal fees, consumption-based fees, overage charges, and minimum charge amounts. Specify start and end dates, renewal terms, a billing schedule, and line items. Contracts are linked to case management and employee time sheets to include billable hours and customer support hours in bills.

Multiple AR Accounts in GL

Map groups of customers to different AR accounts in the GL. Override default AR accounts during document entry. Acumatica accounts receivable software tracks account assignments and applies correct offsets and amounts whenever a payment is applied.

Multiple Currencies Support

Issue invoices and collect payments in any currency. Acumatica accounts receivable software maintains customer balances in the foreign currency as well as the base currency. Automatic currency translations provide real-time adjustments based on the current rate, complete currency triangulation on payment, compute realized gain or loss, and compute unrealized gain or loss for open items.  Support multiple base currencies and consolidates reporting across companies with different base currencies.

Automated Tax Reporting

Automatically calculate sales and VAT taxes and prepare for tax filing reports. Customer default tax zones can be overridden during document entry. Supports multiple tax items per document line, deduction of tax amount from the price, and tax on tax calculation.

Customer Balances and Credit Limit Verification

Automatically enforce credit limits at order entry and at invoicing. Customer configuration options can block invoice processing or issue a warning, create dunning messages for past-due accounts, and temporarily increase credit limits.

Manage Customer Refund Balances

Apply partial or full refunds to payments, pre-payments, and credit memos. Track and report balances by customer.

Payment Reversal and Automatic Payment Application

Automatically apply payments to the oldest outstanding documents. Easily void incorrect payment application – all affected balances will be automatically reversed.

Sales Commission Calculation

Automatically calculate sales commissions. Commissions can be split among multiple salespeople, linked to specific line items on an invoice, and paid when the invoice is issued or when the payment is received. Commissions can be calculated on a monthly, quarterly, or annual basis.

Overdue Charges Calculation

Automatically calculate and apply overdue charges. Compute overdue charges as a percentage or as a minimum charge amount.

Small Balances Write-off

Acumatica lets you write off small document balances. You can control write-offs using a maximum write-off limit and eligible customers list.

Customer Account Security

Specify which individuals and roles can view and modify customer account information and balances.

Audit Trails

Acumatica provides a complete audit trail of all transactions. Transaction records cannot be deleted or cancelled. Errors are corrected through reversing entries that are likewise documented. The system tracks the ID of the user who entered the transaction and the user who modified the record. Notes and supporting electronic documents are attached directly to transactions in the accounts receivable solution.

Support for the Authorize.Net API

Acumatica accounts receivable software supports PCI DSS-compliant integration with Authorize.Net. Sensitive credit card information is never stored in the Acumatica ERP database. Instead, the system sends customer credit card details to the processing center through an encrypted channel.

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