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Preview of AP Payments powered by AvidXchange Watch the webinar: Streamlining Payments with AvidXchange and Acumatica: AP Automation Simplified
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AP Payments powered by AvidXchange

Automate invoice processing and vendor payments with intelligent AI-powered capture, configurable approval workflows, and embedded payments powered by AvidXchange. Eliminate manual data entry, enforce consistent controls, and manage vendor payments with greater visibility and less operational burden, all within Acumatica. Behind the scenes, AvidXchange supports vendor enablement, payment preferences, and payment operations.

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AP Payments Automation by AvidXChange

Streamline accounts payable from invoice to payment

Transform your AP operations with seamless automation that captures invoices, routes approvals, and simplifies vendor payments. Acumatica's AI-powered document recognition and approval workflows work together with embedded payments via AvidXchange to help finance teams initiate payments, track payment status, and access proof of payment within Acumatica. AvidXchange also helps manage supplier enrollment, payment preferences, and payment operations, reducing administrative burden for AP teams.

Designed for flexibility

A modular suite of tools that grow and evolve with you

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Product highlights

Powerful accounts payable automation designed for manufacturing, construction, distribution, professional services, and retail organizations seeking to eliminate manual processes, reduce fraud risk, and accelerate payments.

AI-powered invoice capture
Multi-level approval workflows
Seamless payment execution
Real-time payment status
AI-powered invoice capture

Eliminate manual data entry and accelerate invoice processing

Capture invoice data automatically from email attachments and scanned documents using AI-powered document recognition. Acumatica’s machine learning technology extracts vendor information, line items, and general ledger codes with increasing accuracy over time. The system drafts AP bills automatically and flags potential duplicates before they enter your approval queue, reducing human error and freeing your team to focus on strategic work.

Screenshot of Acumatica AI-powered invoice capture
Multi-level approval workflows

Enforce consistent controls with automated routing and complete audit trails

Route every invoice through your configured approval workflow automatically, with multi-level rules enforced by amount, vendor, or department. Every action is timestamped and logged, creating a complete, auditable trail before any payment is released. Configure approval hierarchies that match your organizational structure and ensure compliance with internal controls without manual oversight or email chains.

Screenshot of Acumatica Configurable Multi-Level Approval Workflows
Seamless payment execution

Process high-volume vendor payments with built-in fraud protection

Execute vendor payments seamlessly through AvidXchange via ACH, virtual card, or paper check without manual export or re-entry. AvidXchange’s dedicated vendor enablement team manages vendor enrollment and payment preferences directly, significantly reducing the burden on your AP team. Built-in fraud controls including OFAC screening, KYC verification, Positive Pay, and 24/7 monitoring protect every payment without requiring additional tools or manual review processes.

Screenshot of Acumatica Enterprise-Grade Payment Execution
Real-time payment status

Gain complete cash flow visibility with automated status updates

Track payment status in real time as AvidXchange syncs updates back to Acumatica automatically. Monitor which payments have been sent, received, and cleared without logging into separate systems or manually reconciling data. This bi-directional integration ensures your financial records are always current, enabling accurate cash flow forecasting, visibility into payment reconciliation, and faster month-end close.

Screenshot of Acumatica Real-Time Payment Status and Reconciliation

Why Acumatica for ERP with Embedded Payment Automation?

A scalable application that enhances your supplier experience.

A modern ERP business platform with embedded CRM
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Empower sales, marketing, and support with unlimited users
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Build your business on a foundation of trust
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Select the videos that are most relevant to your AP payment automation needs.

▶️ Accounts Payable
▶️ GL and Financial Reporting
▶️ Revenue Management
▶️ Multicompany
▶️ Tax Management
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From our customers

  • "I do appreciate how reversing in accounts payable works because it is so much quicker and easier. You just hit a couple of buttons, you apply it, and it's done."

    Matthew Shamp
    Executive Director    , Carlson-LaVine Inc.

  • "REMCAN is excited to use the AP Artificial Intelligence invoice recognition. We’re processing well over 2,000 invoices a month, and the AP AI will allow us to be way more efficient."

    Andrea Deakove
    Project Lead    , REMCAN Projects

  • "Acumatica Payments allows us to confidently process our credit cards without the constant fear of data corruption from the integration. It's saved countless time reconciling transactions with the automatic Settlement Batch Imports built in Acumatica."

    Jeff Foster
    VP Operations    , West Coast Turf

Accounts payable knowledge center

An all-in-one payment platform embedded in your ERP system

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Marketplace solutions for dashboards, reporting, and business intelligence

Marketplace solutions for accounting and reporting

Extend your AP automation capabilities with prebuilt connectors for tax automation, expense management, procurement, and extended financials. Acumatica’s open APIs enable seamless integration with AvidXchange and other financial tools to create a complete accounts payable ecosystem.

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Resources for accounts payable and accounting automation

Resources for accounts payable, accounting, and finance professionals.

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Resources for marketing, sales, and customer service and support professionals.

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Building the future of business, together.

AP Payments powered by AvidXchange can make your life easier and help your business grow faster with AI-powered automation and improved workflows.