Purchase Order Management

Streamline your procurement processes, simplify item tracking, manage drop shipments, and automate replenishment to ensure a steady supply of materials while enforcing policy and process controls.

How Purchase Order Management can work for you

A purchase order system from Acumatica helps you reduce costs and improve vendor relationships by automating and centrally managing your global purchasing processes. Acumatica’s online sourcing automates the entire procurement process from vendor quotes to paying invoices.

Acumatica Purchase Order Management

Key Benefits of Purchase Order Management for your Company

  • Automatic Creation of Purchase Orders

    Automatically generate purchase orders based on stock level and inventory replenishment algorithms. Orders are placed with the vendor that best meets the price and delivery time requirements that you specify. Automatically generate drop shipment purchase orders from open Sales Orders.

  • Approval Workflows

    Create approval rules for various order types, vendors, order amounts, and other order-specific information. Control document release using predefined approval processes.

  • Partial and Consolidated Receipts and Vouchers

    Track receipts, whether – partially filled, completely filled, or consolidated from multiple purchase orders into a single receipt. Automatically create accounts payable vouchers from receipts. Consolidate multiple rejects into a single voucher and multiple invoices from a single receipt. Modify pricing during the invoice entry in Accounts Payable with automatic variance posting in General Ledger. Link returns to purchase receipts, updating inventory with the correct item cost and reason codes.

Important Features of Purchase Order Management

  • Partial and Consolidated Receipts
  • Simplified Item Tracking
  • Automatic Payment Vouchers
  • Drop Shipments
  • Blanket Orders
  • Landed Cost Functionality
  • Vendor Selection and Performance Analysis
  • Multiple Addresses
  • Audit Trail
  • Reporting and Drill Down
  • Simplified Item Tracking
  • Custom Workflows

Partial and Consolidated Receipts

Track when purchase orders are received. Orders can be partially filled, completely filled, or consolidated from multiple purchase orders into a single receipt. You can modify pricing information during bill entry in Accounts Payable, and the difference will be posted to the designated variance account.

Simplified Item Tracking

Manage disparate inventory IDs among suppliers and your system. Automatically assign serial and lot numbers when you receive purchase orders.

Automatic Payment Vouchers

Create accounts payable vouchers automatically when goods are received for complete, partial, or consolidated orders. You can consolidate multiple receipts into a single voucher and enter multiple bills for a single receipt. Also, add one or more prepayment requests to purchase orders, as well as allow purchase orders to be added to prepayment documents.

Drop Shipments

Create drop shipments to deliver goods directly to a customer location. You can create drop shipments automatically from sales orders or enter them manually by linking to a sales order from the purchase order entry screen. After the bill is entered for the drop shipment order, the corresponding sales order will be released, and an invoice will be generated for the customer.

Blanket Orders

Aggregate orders for volume discounts. Automatically check for open blanket orders and optionally link to them.

Landed Cost Functionality

Include shipping, receiving, insurance, and duties in the total cost of your purchase items. Costs can be allocated across several goods using custom allocation methods. You can enter landed cost bills directly in Accounts Payable and associate them with received items. Landed costs are automatically included in the inventory costs for stocked items.

Vendor Selection and Performance Analysis

Upload vendor price lists with product descriptions, prices, and delivery times. Inventory information, such as costs, quantities, and lead times, is updated each time inventory is received. Review prices from multiple vendors for a purchase order. Statistical information is used to automatically produce purchase orders and analyze vendor performance.

Multiple Addresses

Enter a ship-to destination for each line item on a purchase order instead of creating multiple orders.

Audit Trail

Maintain a thorough audit trail of all purchasing transactions, including the identity of users who entered and approved transactions and modified the record. Notes and supporting electronic documents can be attached directly to transactions.

Reporting and Drill Down

Analyze and manage your purchasing experience through a complete set of inquiry screens and auditing reports with drill-down to the original transactions.

Simplified Item Tracking

Cross-reference multiple item identifications among suppliers and your system. Automatically assign serial and lot numbers when receiving purchase orders.

Custom Workflows

Tailor workflows for purchase transactions without coding. Use workflows to change purchase order status, receipt and put-away, approvals, and other processes.

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