Purchase Order Management

Track when purchase orders are received. Orders can be partially filled, completely filled, or consolidated from multiple purchase orders into a single receipt. You can modify pricing information during bill entry in Accounts Payable, and the difference will be posted to the designated variance account.

Manage disparate inventory IDs among suppliers and your system. Automatically assign serial and lot numbers when you receive purchase orders.

Create vouchers automatically when goods are received for complete, partial, or consolidated orders. Consolidate multiple receipts into a single voucher and enter multiple bills for a single receipt.

Create drop shipments to deliver goods directly to a customer location. You can create drop shipments automatically from sales orders or enter them manually by linking to a sales order from the purchase order entry screen. After the bill is entered for the drop shipment order, the corresponding sales order can be released, and the invoice can be generated for the customer.

Include shipping, receiving, insurance, and duties in the total cost of your purchase items. Costs can be allocated across several goods using custom allocation methods. You can enter landed cost bills directly in Accounts Payable and associate them with received items.

Upload vendor price lists with product descriptions, prices, and delivery times. Inventory information, such as costs, quantities, and lead times, is updated each time inventory is received. Review prices from multiple vendors for a purchase order. Statistical information is used to produce purchase orders automatically and analyze vendor performance.

Tailor workflows for purchase transactions without coding. Use workflows to change purchase order status, receipt and put-away, approvals, and other processes based on order type, vendor, amount, or order-specific details.

Use table and matrix views to streamline purchase order entry for product families.

Aggregate purchase orders for volume discounts and vendor contracts. View quantities on the blanket purchase order, receipt quantities, and open quantities with auto-close rules when expected quantities are received.

Streamline cross-company buy-sell transactions by automatically creating a sales order in one company from a purchase order in another company. Cross-company transactions generate the purchase receipt in the buying company from the shipment in the selling entity and create the sales invoice in the selling company when the bill is created in the buying company.

The period-sensitive PO Accrual Inquiry simplifies General Ledger PO Accrual Account reconciliation by displaying out-of-balance purchasing documents alongside the General Ledger.

Maintain an audit trail of purchasing transactions, including users who entered and approved transactions or modified the record. Notes and documents can be attached to transactions.

Analyze and manage your purchasing experience through a complete set of inquiry screens and auditing reports with drilldown to the original transactions.

Stay on top of your business with role-based dashboards for warehouse managers, purchasing managers, and receiving clerks.

Side panels provide direct access to vendors, items, and order details for purchase orders and receipts.