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Accounts Payable Software

Track money owed, available discounts, due dates, and cash requirements. Access reports anytime, anywhere using a web browser.

How Accounts Payable Software Can Work for You

Accounts payable represent money owed by an organization to its creditors. Purchasing items and paying sub-contractors requires an Accounts Payable system that’s integrated with purchasing.

Acumatica Accounts Payable tracks money owed, available discounts, due dates, and cash requirements anytime, through any web browser.  Align payments with cash flows to maximize discounts while minimizing late charges. You can also use drill-down reports and dashboards to help predict cash requirements.

Acumatica Accounts Payable helps you manage vendor invoices, automate payment processing, predict cash requirements, track vendor balances, optimize available discounts, and deliver vendor reports.

Acumatica 6: AP Invoice Automated Approval and Payment

Key Benefits of Accounts Payable Solutions for Your Company

  • Accept Vendor Prepayments

    Enter prepayment requests, issue prepayments, and apply prepayments to invoices as they are received. Prepayment balance is kept separate from the regular AP account.

  • Recognize Prepaid Expenses

    Assign a deferred expense schedule by AP line item. Automatically split payments between the prepaid account and expense accounts.

  • Calculate Taxes Automatically

    Automatically calculate use and VAT taxes and prepare tax filing reports. Assign a default tax zone to each vendor. This default can be overridden during invoice entry. Tax calculation can include multiple tax items per document line, deduction of tax amount from the price, and tax on tax calculation. Acumatica also supports withholding tax calculations.

  • Streamline Invoice Approval and Payment

    Save time with accounts payable automation. Set up the process to automatically approve for payment or follow an approval process to prioritize or delay payment, before these documents are processed in the accounting systems and paid. Designate an account to pay from, or select a payment method.

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  • Optimize Payments

    Avoid late charges and take advantage of vendor discounts by aligning payments with cash flows

  • Faster Delivery, Fewer Errors

    Enter data more efficiently with predictive entry and flexible screen layouts. Reduce errors by setting default accounts, subaccounts, payment terms, and discounts by vendor.

View Data Sheet

Find out why Gartner included Acumatica in its first ever Magic Quadrant for Cloud Core Financial Management Suites.

Important Features of Accounts Payable Software

  • Multiple AP Accounts in GL

    Link groups of vendors to specific AP accounts in the GL. Default account can be overridden during bill or payment processing. Acumatica automatically offsets the correct account when the payment is applied.

  • Multiple Currencies Support

    Issue or accept invoices in a foreign currency. Use accounts payable automation to apply the effective currency rate and make the translation without any work for your staff. Currency triangulation and realized gain/loss calculations are automatic. Unrealized gains and losses can be calculated through a balance revaluation process.

  • Recurrent AP Documents

    Create recurring bills by setting the frequency and time frame for payment. Recurring bills will appear in the recurrent transaction processing screen for review, modification, and release.

  • Vendor Refunds

    Vendor refund documents debit a cash account and debit an AP account. Apply a refund toward a debit adjustment or prepayment.

  • AP Aging Reports

    Customize your AP aging categories and create a full set of aging reports including total outstanding, past due, cash requirements, and vendor performance.

  • 1099 Reporting

    Accumulate 1099 information for any designated vendor. Track 1099 payments and produce the appropriate 1099 reports. Multiple branches can close books (tax periods) independently of one another.

  • Vendor Account Security

    Control access by specifying which individuals and roles can view and modify vendor account information and balances. Restrict sensitive vendor information.

  • Audit Trail

    Maintain a complete audit trail of all transactions. Documents cannot be deleted or cancelled. Correct mistakes using correcting or reversing entries. Acumatica captures the ID of the user who entered the transaction and the user who modified the record. Notes and supporting electronic documents can be attached directly to the transactions.

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