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How much does ERP cost?

Your ERP cost will vary depending on many factors, including your vendor’s licensing policies, your number of users, the industry you’re in, and how many customizations and integrations you need. Read on to find out what to expect—and how cloud ERP changes the game.

How is ERP cost determined?

Changing your financial and business management software represents a significant investment of time and money. Invariably, one of the first questions will be, “How much does an ERP system cost?”

The answer is: It depends on what you need.

ERP applications are complex and there are many factors that need to be considered before a final price can be given. However, since there are many elements in common among most ERP products, we can provide some general guidance on typical, user-based ERP pricing. For specific information on Acumatica’s modern, consumption-based pricing model, see Acumatica ERP Pricing.

Before you read any further, you should be familiar with the terms included in the section, “Clearing the confusion from buzzwords around the cloud,” from What is Cloud ERP Software?

How much does ERP cost?

ERP Licensing

In general, you either buy the software license outright or pay a monthly subscription for the license. There are advantages and disadvantages to both, including:

  • Tax advantages of capital vs. operating expenses
  • Paying one large upfront cost vs. on-going monthly costs
  • Total cost of ownership over the lifetime of the product

When purchasing the software outright, you will also be expected to pay an annual maintenance fee for upgrades. Upgrades are usually included as part of subscription pricing.


In addition to the base software cost, almost all ERP vendors will charge a fee for every user of the system (Acumatica does not). Users are typically categorized as “heavy” users (those users that need access to the system all day as part of their work, like the accounting staff) and “light” users (those users that only use the system occasionally for price lookups or to enter time and expenses). Licenses are either given to specific user names that can only access one system at a time (named users) or by the total number of users that can access the system at the same time (concurrent users).


Your ERP cost will also vary depending on your industry. For instance, a large manufacturing or distribution company will need to augment base Accounting and Financial functions with capabilities such as inventory management, bills of material, and shipping and receiving, functions that most strictly service companies don’t need. These additional functions add to the overall cost of the base product.


Since every company is unique, there will typically be some additional customizations required to get the software to operate with your business processes. Whether you provide the software developers or your implementer does, customizations will increase your ERP cost.

Additional Products

Most ERP solutions support a number of third-party software products (or extensions) that can help businesses meet specific needs that the base system does not, such as integration with credit card vendors, EDI compliance, sales tax automation, and marketing automation, to name a few.

Take Control of Your Costs with Acumatica Cloud ERP

Take Control of Your Costs with Acumatica Cloud ERP

So, How Much Does an ERP System Cost?

In addition to the cost of the software itself, the final ERP cost to actually implement the software is also affected by factors including:

  • The complexity of your particular implementation
  • The complexity of migrating data from your old system into the new system
  • The number of external interfaces you need to support
  • Transaction volume
  • The complexity of customizations
  • Training users on the new system

These ERP cost factors can vary widely, but, for most ERP products, expect to pay about 1.5 to 2.5 times the base cost of the software for implementation services.

To find out for yourself the real cost of an ERP system, and to get an estimate of the Return on Investment (ROI) and Total Cost of Ownership (TCO) of a new system, use Acumatica’s ERP cost calculator. See the blog ERP ROI Calculator: How to Get a True Return on Investment (ROI) Calculation for more.

How does the cloud affect ERP cost?

Deploying ERP software in the cloud offers companies distinct advantages, most notably: Convenience and cost savings, because there is no upfront cost to purchase the hardware or staff to maintain it. The hosting providers usually handle:

  • Hardware configuration and maintenance
  • Software installation and maintenance
  • Data backups
  • Multiple levels of security
  • And more

Most cloud implementations are only available with subscription pricing.

For more benefits of cloud ERP, see the article, Why Is the Cloud the Future for ERP Implementations?.

Use Acumatica’s pricing tool to find out the real cost of moving to a modern ERP system. Calculate ROI and total cost of ownership for any ERP.

How is Acumatica different in terms of ERP cost?

Unlike traditional ERP vendors, the Acumatica price is NOT based on the number of users.

We believe that companies that charge per user actually do a disservice to their clients because there is a temptation to limit access to the ERP system to certain staff in an effort to save money.

For more information on Acumatica’s modern, consumption-based ERP cost model, see Acumatica ERP Pricing.

How do I buy Acumatica?

Acumatica is only available through our reseller partners. Our partners specialize in Acumatica deployments over a wide range of industries, including manufacturing and distribution, retail and ecommerce, and professional and field services. See Acumatica’s integrated Cloud ERP solution in action, Request a Demo today.

Contact Acumatica today to talk to a partner about Acumatica

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