Saving Time with Automation
Acumatica has made the Chavez Foundation much more efficient, allowing them to spend less time on what previously were time-consuming manual accounting tasks. “We just finished our first quarterly statements which used to take us five days because everything was manual,” Timmermans says. “After we get a couple more completed, we should cut that down to a day,” he adds.
He looks forward to learning more about Acumatica’s dashboards and arming his team with better information to run their business units. “Our education unit offers academic, community and senior services at several different sites and we want to push out administrative financial information to our department heads so they can have the information they need to run their businesses on a day-to-day basis both on the revenue and expense side.”
The education unit has used QuickBooks, which “wasn’t easily adaptable to a dashboard,” Timmermans says, adding he also plans to give Acumatica dashboards to property management—which will continue running on Yardi—and the radio divisions.
Permission-based Security Empower Divisions
The ability and confidence to give financial dashboards to business units stems from Acumatica’s tight permission-based security. “Being able to control the correct permissions is key,” he says. “We don’t want education looking at real estate information and with Acumatica’s security we are able to isolate operational business information and give just the people involved in that operation access.”
“We also plan on giving six different teams of auditors access to Acumatica to do their own testing and researching,” he adds.
Timmermans says Acumatica is easy to use, very user-friendly, and flexible. The Chavez Foundation team enjoys Acumatica’s search and drilldown capabilities, which allow them to find source information quickly. “When we run financial statements and produce on screen, if we have a question about a certain line item, we can drill down to the detail, which is fast and convenient.”
“FundWare didn’t give us those capabilities,” he says. “We now have speed and access to relevant information when we need it. We were really behind the times, and now we’re very far from where we were with very current software.”
Acumatica’s Flexibility Allows Third-Party Tool Integration
He looks forward to integrating third-party tools, such as BizNet reporting and a human resources tool, and using Acumatica to grow the Chavez Foundation in the many years ahead. “Acumatica has a good, solid GL accounting system, payroll, budgeting, the flexibility of information and dashboards that make it a very important software for us.”
“It’s more powerful than I envisioned,” says Timmermans. “I would highly recommend Acumatica to any non-profit, especially where they have multiple departments and multiple operations.”