5 Benefits of Cloud-based Inventory Management

Hector Bonilla | September 30, 2019

SWK Technologies reveals five benefits of cloud-based inventory management. Distributors tired of managing inventory through outdated methods or disconnected technology may want to take note. 

Inventory management is by far one of the top pain points for distributors—but it doesn’t have to be. Inaccuracies in your stock counts will cut into your ROI on product, yet real-time tracking and reporting in the cloud can prevent siloed data from hurting your business processes. Investing in a modern SaaS solution for distribution not only allows you to capture up-to-the-moment insight on your inventory, it will also deliver consistent visibility into your entire supply chain.

Of course, not every cloud ERP is the same. The best fit for your technology needs is one that will adjust to your operations, not the other way around. Being able to leverage multiple deployment and pricing options lets you scale your software according to your existing warehouse procedures, capturing the most value from inventory management in the modern cloud.

Cloud-based inventory management benefits

Here are five benefits from managing your inventory through a flexible, robust cloud-based ERP such as Acumatica:

1. Stock Traceability and Insight

Accuracy is the greatest challenge of inventory management. Devoting man-hours to counting and recounting stock drains your time and resources. However, the real hit to your budget comes from over or understocking, which hurts your margins.

Cloud ERP software helps solve this by creating the ability to trace inventory at all stages, without the limitations of traditional implementations. With tracking functionality based on lot and serial numbers, as well as more granular breakdowns into fields such as sub-categories, you can bring up a menu and dive into pallet data at any time. Location information can be compared against additional values, such as expiration dates, allowing you to review and make decisions on inventory status at a moment’s notice.

2. Real-Time and Remote Warehouse Management

With cloud ERP, the historical physical restrictions of managing multiple warehouses can be avoided by taking advantage of real-time connectivity. Migrating to cloud software delivers offsite access that allows you to “see” into every inventory location.

Cloud solutions also remove the limits imposed by traditional IT infrastructures that require onsite hardware (i.e. servers). With virtually unlimited digital resources delivered via the cloud, multi-warehouse functionality can be scaled according to your demands, with adjustments for actual inventory volume, distribution center location(s), mobile device deployment, and more.

3. Supply Chain Management in the Cloud

Having inventory is key to inventory management, but more importantly, ensuring product distribution remains profitable is what allows you to stay in business. Keeping your inventory turnover at a positive rate means finding the right time to purchase new stock. However, manually tracking inventory requires more manpower – unless you have a modern cloud ERP and inventory management software with order and requisition automation.

Using cloud software to automate your procurement operations streamlines supply chain management, saving precious time on administrative tasks. With flexibility in how you define your data fields, along with robust analytics and predictive forecasting, you can build completely custom reporting that leverages historical vendor information to help you plan out your distribution management processes based on real-world supply and demand.

4. Cost of Inventory and Accounting Data Processes

Multiple inventory management processes generate an additional datapoint to manage: finances.

Smaller distributors may rely on desktop accounting software to handle this data, but products like QuickBooks cannot handle the volumes produced by larger businesses. Off-the-shelf products are also unable to connect with your other departmental databases, forcing you to turn to pen-and-paper and manual entry.

Cloud-based inventory and distribution software helps you avoid the inaccuracies of human error. Deploying software such as Acumatica to connect your inventory management with your accounting processes enables you to consolidate entry and reporting in one place. Even with partially filled or incomplete orders, your cloud software will keep an active record of all transaction and produce up-to-the minute documentation.

5. Consolidating Your Inventory Management and Distribution Systems

Even while distribution moves beyond hand counts of inventory (for the most part), data siloes still pop up frequently as highlighted above. Disconnected technology solutions still compel you to capture information outside of your system and record it manually, wasting and increasing the risk of errors.

A modern cloud ERP delivers a comprehensive, 360-degree view of all your distribution processes and allows you to keep an eye on your inventory at every stage, from procurement to warehouse storage to point-of-sale. Most importantly, in Acumatica, every module connects with each other, and with help from a recognized Partner, such as SWK Technologies (Acumatica VARs are some of the best trained and supported in the business through the comprehensive Acumatica Partner Program), you can customize your solution to ensure all your data is generated and recorded in a single database.

Learn more about cloud ERP for distribution

Cloud technology is driving digital transformation in multiples fields, propelled by increasing acceptance and adoption of software and infrastructure delivered through SaaS or hybrid deployments. This is certainly true for SWK’s Acumatica customers, who have captured comprehensive, real-time visibility into their supply chain through the cloud.

Contact SWK Technologies to discover what benefits your business can gain from moving to a modern cloud ERP.

Learn More About Acumatica Inventory Management

Hector Bonilla

Content Writer at SWK Technologies, Inc.

Categories: Costs & Benefits, Partners

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