Advanced Expense Management Software

Save time and minimize errors with automated credit card transaction imports, smart matching with artificial intelligence and machine learning, and push notifications to remind employees to submit expense receipts via their mobile device.

Automate Expense Receipt Creation with Smart Matching Powered by Artificial Intelligence and Machine Learning

Configure connections to more than 14,000 financial institutions to synchronize credit card transactions with Acumatica. Connections take minutes to configure with flexible schedules and multiple levels of security. Default settings identify and automatically match expenses to general ledger accounts. Further, artificial intelligence identifies which transactions are already in the system and automates categorizing new transactions. Machine learning improves future import and matching processes by adjusting match algorithms to refine system accuracy. Advanced Expense Management automatically creates expense receipts from new credit card transactions. Remind employees to submit scanned receipts via their mobile device with email or text message push notifications. This process significantly reduces the time spent chasing down receipts and improves expense accuracy for accounting and project costing and billing.

Key Benefits of Advanced Expense Management Software for your Company

  • Shorten Expense Cycles

    Scheduled bank feed imports eliminate manual credit card statement imports. Automated expense receipt creation reduces the burden of chasing down employee expense receipts. Automatically attach expense receipts to appropriate bank feeds. Push notifications remind employees to submit expense receipts via their mobile phones.

  • Improve Data Accuracy

    Smart matching using default settings eliminates error-prone manual matching for recurring transactions. Artificial Intelligence and Machine Learning improve smart matching by identifying existing transactions and correctly matching future expenses based on feedback.

  • Project Accounting Integration

    Expenses and expense receipts flow through to the project accounting system for improved project costing. Billable expenses flow through to project accounting for faster and more accurate customer billing.

Important Features of Advanced Expense Management Software

Expense Claims

Enable employees to enter expense receipts and submit expense claims with reimbursement for expenses incurred using personal accounts or corporate credit cards.

Automated Receipts

US and Canadian customers can take a picture of receipts on a mobile phone. Acumatica automatically creates an expense receipt from the image.

Fast Setup

Connect to over 14,000 financial institutions. Setup takes just minutes to establish a secure connection. Quickly set up data synchronization schedules and configure default settings for card owners and smart match category settings. Support transactions in multiple base currencies.

Push Notifications

Select a single employee or multiple employees to notify via email or text message when credit card transactions do not have an associated scanned expense receipt. Employees can submit expenses by scanning receipts on their mobile devices.

Smart Matching

Define default settings to categorize and post transactions to specific general ledger accounts. For example, the credit card statement category or the vendor can automatically identify food or restaurant expenses to post to a meals and entertainment account in Acumatica. Artificial intelligence automates smart matching for credit card transaction imports and expense receipts with character recognition for improved data accuracy. Machine learning adjusts matching algorithms to improve match accuracy for future transactions.

Security & Audit Logs

Multi-Factor Authentication (MFA), Advanced Encryption Standard (AES 256), and Transport Layer Security (TLS) ensures safety and security for all information exchanges. Credit card feed updates are logged at the record and field level in Acumatica, providing traceability for all data transactions.

See what Acumatica customers are saying

"With Acumatica, you are going to save money. You are going to save time. You're not going to need to hire people. You're going to be cloud-based, efficient. Your business can be run on your phone using the mobile app. Acumatica being cloud-based makes everything reliable and easy."
Martin Galstyan, Controller and Acting Chief Financial Officer
"We asked Acumatica to automate time tracking for people working in the field. They listened and delivered the Acumatica Project Accounting Suite that allows us to accurately track project profitability."
Charlie Hutchinson, CFO
IntraCoastal Environmental

Ready to put Acumatica to work for you?