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Manage your chart of accounts, financial periods, journal entries, allocations, budgets, and consolidations. Gain real-time access to financial data with flexible reporting, transaction drill-down, automated controls, and a complete audit trail.
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AcumatiCares
Product
General Ledger Software
What is General Ledger software?
General ledger software is the central accounting system businesses use to record, organize, and report financial transactions. Acumatica General Ledger extends these core capabilities with flexible account and subaccount structures, configurable financial periods, automated allocations, budgeting, consolidation, approvals, and real-time financial reporting.
How Acumatica General Ledger Works
Acumatica General Ledger centralizes financial transactions from across the ERP in a configurable chart of accounts and subaccounts. Finance teams can manage financial periods, create and approve journal entries, automate allocations and recurring transactions, consolidate financial data, and generate reports with drill-down access to originating documents.
Key Benefits of General Ledger Software for your Company
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Configure Flexible Charts of Accounts and Subaccounts
Define the structure of your GL system accounts and sub-accounts. Organize your reporting and analysis configuration by defining segments, segment lengths, and segment values.
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Analyze Financial Data with Flexible Reporting Dimensions
Use Acumatica subaccounts to create flexible reporting dimensions by product, department, location, or other user-defined segments. Generate monthly, quarterly, and annual financial views and drill from summarized reports into supporting account and transaction details.
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Control Access to Sensitive Financial Data
Control roles and access permissions by account and sub-accounts to protect sensitive data and improve accuracy. Limit “on-the-fly” sub-account entry to specific sub-accounts based on pre-defined combinations of segment values.
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Consolidate Financial Data Across Multiple Entities
Consolidate financial data across entities with different currencies or account structures. Acumatica preserves adjustments for intercompany transactions, minority interests, and other consolidation activity to support accurate consolidated reporting and analysis.
Important Features of General Ledger Software
Advanced Financial Reporting
Design financial statements using sub-account segment structure and configured hierarchy. Publish reports on the web or distribute as Excel or PDF files.
Flexible Configuration of Financial Periods and Accounts
Define monthly, bi-monthly, annual, or custom financial periods. Keep periods open as long as you need to complete data entry and reconciliation. You can override the automatic assignment of the reporting period based on the transaction date – the GL system warns of potential mis-entry. Allow users to change account types for posted transactions.
Flexible Consolidation Process
Select a company of any type as a consolidation source. Only a branch of a company classified as With Branches Requiring Balancing can be specified as a consolidation source.
Multiple Currency Support
Enter GL transactions in different currencies with multiple currency support activated. Maintain balances in the base currency and the foreign currency. See Currency Management for more information.
GL Accounts Budgeting and Budget Approval
Maintain an unlimited number of budget scenarios, such as optimistic, pessimistic, or expected. Grant access rights for team members to provide input without viewing salaries or information from other subsidiaries. Approved budgets can be used in comparative statements and analysis reports.
On-The-Fly Sub-Account Entry
Add new combinations of valid subaccount segments on the fly during data entry. This feature allows efficient ongoing maintenance of a complex reporting structure.
Split Transactions
Split transaction amounts to transfer portions to other accounts, subaccounts, or branches.
Automatic Allocation of GL Balances
Distribute GL account balances over multiple accounts and sub-accounts based on predefined allocation rules based on percentages, quantities, or statistical data, or proportional to other account balances. Create and run multiple subsequent allocation templates.
Journal Entry Approval
Customize journal entry approvals with rules, such as batch type, trial balance entry, and transaction process. Automate approvals by assigning approvers based on an approval map and workflows.
Drill Down to Original Documents
Gain immediate access to GL balances with a complete array of inquiry screens and reports. Drill down to the originating document from any inquiry screen or report, even if the transaction was created in another module.
Reversing and Auto-Reversing Entries
Reverse GL system transactions with one click. Automatically generate reversing entries in the next financial period during the post procedure or when the financial period closes.
Recurring Transactions
Create recurring income and expense transactions based on specific schedules and time periods. Design templates with expiration dates, execution limits, and custom execution schedules.
Audit Trails
Maintain a complete audit trail of all journal transactions throughout your GL management. Entries cannot be deleted. Corrections require adjusting entries. The system tracks the ID of the user who entered the transaction. Notes and supporting electronic documents can be attached directly to transactions.
Cash Basis Accounting
Record revenue and expenses when payments are received or disbursed rather than when the transactions occur.
Account Error Detection and Date Error Prevention
Identify potential mistakes in posted transactions before closing financial periods. AI-powered anomaly detection with machine learning reviews posted transactions and surfaces potential mistakes.* Validate dates on financial forms, processes, and projects and reject dates that do not match a financial period on the master calendar.
* Managed availability: Phase 1 focuses on account reclassifications. Future releases will include more GL transactions.
General Ledger Software – FAQ
What is Acumatica General Ledger software?
Acumatica General Ledger software is the core financial accounting system within Acumatica Cloud ERP. It helps businesses manage journal entries, financial periods, charts of accounts, allocations, budgets, consolidations, and financial reporting in a connected ERP environment.
Who is Acumatica General Ledger software designed for?
Acumatica General Ledger software is designed for growing businesses that need flexible financial accounting, configurable account structures, automated journal and allocation processes, budgeting, consolidation, and detailed reporting across one or multiple entities.
How does Acumatica General Ledger support transaction traceability?
Users can drill down from General Ledger balances, reports, and inquiries to originating documents, including transactions created in other Acumatica modules. This helps finance teams investigate balances, reconcile activity, and understand the source of posted transactions.
How does Acumatica support General Ledger audit controls?
Acumatica maintains a detailed journal audit trail, records the user associated with financial transactions, and uses adjusting entries to correct posted activity rather than simply deleting it. This helps preserve the history and integrity of financial records.
Can Acumatica use AI to identify potential General Ledger errors?
Yes. Acumatica offers AI-powered anomaly detection that can review posted transactions and surface potential account errors for finance teams to investigate. It can also validate transaction dates against the financial calendar to help prevent entries from being posted to incorrect periods. Availability and supported scenarios may vary.
Can Acumatica consolidate financial data across multiple entities?
Yes. Acumatica General Ledger supports financial consolidation across entities with different currencies or account structures. Finance teams can manage intercompany adjustments and other consolidation activity while producing consolidated financial reports and maintaining access to supporting transaction details.
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