Aditi Staffing

Aditi Staffing searched for accounting software that could manage their U.S. and international operations, be accessed from anywhere, and handle Aditi Staffing’s rapid growth. They eliminated NetSuite because it was geared toward very large firms and QuickBooks because it lacked auditability and couldn’t support firms with tens of millions in revenue.

Intacct looked promising but proved costprohibitive when Groves learned she would have to pay a fee for each person who needed to log into the system.

Acumatica, however, offered a cloud-based platform, various modules that could be leveraged over time, and unlimited user pricing. In addition, Acumatica’s ERP software could be easily customized to suit Aditi Staffing’s operations.

Aditi Staffing does business with 40 companies, each one tracking time for Aditi Staffing’s employees in a different way. In order to bill customers, Aditi Staffing needed to bring that data into Acumatica. “Generating the reports and invoices are the lifeblood of our business,” Senior Director of Finance & Accounting Valarie Groves says.

Acumatica Gold Certified Partner PC Bennett helped Groves and her team take advantage of Acumatica’s flexible import capabilities. Using the Acumatica configuration tool, they created a custom import scenario for each company to standardize incoming data and automate the process. “Now, it takes about 30 seconds to do one invoice, which is pretty awesome,” she says.

To comply with its bank loan, Aditi Staffing’s AR clerk previously spent a week each month manually entering invoices to create an account receivable aging report. “Now, it literally saves a week because we can do it at a click of a button,” she says.

Groves estimates she’s shaved a day off the time it takes to close a quarter, and she expects to shorten that period. Acumatica’s automation has also allowed her to reassign employees, freeing them up for other tasks. “We’ve gone from four people doing AR and AP and analytics to one,” she says.

Because of Acumatica’s extensive permission controls and cloud-based access, Groves outsourced accounting for the company’s India operations, giving a local Bangalore firm remote access to locked-down parts of Acumatica. “Having multi-shore offices can be a huge challenge if you have different tools and lack the visibility across the company at a consolidated level,” she says. “But with Acumatica, I can look at our books in India. That visibility, along with the ability to run reports, has been key.”